Here’s a growing trend creeping into organizations of all industries and sizes: Shadow IT. Shadow IT are unauthorized cloud applications employees are using and downloading to perform work-related activities with company data. This can be file-sharing services like Dropbox or surveys such as SurveyMonkey. The list goes on and on.
So what’s the problem? For starters, if you’re in any type of highly regulated industry, you’re almost guaranteed to be flagrantly violating data privacy laws or at least flirting with them; and if you’re audited, you could end up facing BIG fines, not to mention legal fees and bad PR. Second, the barrier to entry is LOW. Anyone with a browser and a credit card can purchase or enroll themselves into applications that integrate with your organization’s critical applications and/or store company data such as customer lists, e-mails, files, etc.
Of course, not all cloud apps are bad, but you as the owner and your IT person or company need to at least be AWARE of these applications to determine if they’re a threat to security or a violation of data privacy laws, and simply to keep your confidential information, well, confidential!
For starters, your IT Company or person should be constantly monitoring your network for new and unknown software or devices. This can (and should!) be incorporated into routine vulnerability testing. If you’re not sure this is being done now, find out. As Intel founder Andy Grove once said, “Only the paranoid survive.” Once you know what applications are being used, you can set your company firewall to block applications you DON’T want employees to access with company data and devices, and allow those that are company-approved.
Also, make sure you catalogue these sites somewhere by user with the login information for that person. If an employee leaves your organization or is fired, they may remember what the username and password are to these cloud applications and could use them to harm your organization or steal data to sell or give to a competitor. Don’t put yourself at risk!
Now the next big question is; how can you stop these disasters from happening?
NETWORTH has just what you need for a solution!
MyDatto provides total data protection, permanent downtime elimination, and state of the art data backup all in the lowest cost possible.
Learn more by calling us at 1.800.638.9784 to get protected!
We also have some really cool videos on our MyITube channel - https://youtu.be/G0j1VHUyJ00